Wolf and Tiger Bookkeeping

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Stop Finding Invoices After They Were Due.

Bills entered, queued, and put in front of you as a decision rather than a pile. You keep control of what goes out the door.

Accounts Payable Management Services In Humble, TX

Accounts payable goes wrong in a predictable way. Invoices arrive in three places at once, somebody pays the urgent ones, the rest sit in an inbox, and a vendor calls about something ninety days old that nobody knew existed.

We put every bill in one place, coded and dated, and give you a payment run to approve. The money still moves on your say-so. What changes is that you are approving a list instead of reacting to a phone call.

What We Handle

  • Vendor bills captured and entered with the correct due dates
  • Each bill coded to the right expense account and job where you track them
  • An aging report showing what is due, what is coming, and what is late
  • A payment run prepared on your schedule for your approval
  • Payments recorded against the bill so the vendor balance is always current
  • Vendor records kept clean, including contractor details for year-end vendor reporting
  • Duplicate invoices caught before they are paid twice

When Payables Become Worth Handing Over

The usual trigger is somewhere around fifteen to twenty vendor bills a month, or the first time a vendor puts the account on hold over something that was simply never entered. Businesses with materials, subcontractors or recurring service contracts hit that point earliest.

It is also worth doing where more than one person can spend money. A payables process where every bill lands in one queue and one approval list is the cheapest internal control a small business can have.

The Payables Cycle

1

Bills Arrive In One Place

Vendors send to a single address, or you forward them. Either way, one destination.

2

Entered And Coded

Correct vendor, correct account, correct due date, correct job where you use job costing.

3

You Approve A Run

A dated list of what is due, ready to release. Nothing is paid without your approval.

4

Recorded Against The Bill

Payments are applied so the vendor balance and the aging report stay true.

Payables Support For Lake Houston Businesses

Most of the payables files we run are for businesses with trade vendors and subcontractors, where terms are real and a missed thirty-day window costs an early-pay discount or a strained relationship with someone you need again next month.

Questions We Get Asked About This

Do You Have Access To My Bank Account?

We do not move money. We prepare the run and you release it. Where you want us to have any banking access at all, it is view-only, and plenty of clients do not give us that either.

What If A Vendor Bills Us Twice?

The duplicate gets caught at entry, because the bill is being matched against a vendor record and a period rather than glanced at in an inbox.

Can You Chase A Vendor Dispute?

We can supply everything needed to resolve one, including the entry history and the payment record. The conversation with the vendor stays with you.

Does This Cover Contractor Reporting At Year End?

We keep vendor records and contractor payment totals current through the year, so the year-end vendor reporting is a report rather than a reconstruction.

Work That Sits Next To This

Every service in this group sits under our bookkeeping page, which explains how the pieces fit together.

Back To Bookkeeping

Tell Us Where Your Books Stand.

A consultation with the owners, a straight read on what this would take, and a scope in writing before anything starts.

Book a Consultation