Chart of Accounts Setup
The structure the whole file sits on, built to match your business.
Chart of Accounts Setup
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Home›Bookkeeping›QuickBooks Bookkeeper Humble TX
Most of the QuickBooks problems we are called in to fix were created in the first two hours of setup and then repeated for three years.
QuickBooks Online does what it is told. That is the whole difficulty. A file set up with the software's default categories, connected to the wrong accounts, with rules written to make the review screen empty rather than to code anything correctly, will produce reports every month that are confidently wrong.
We set new files up properly, migrate existing ones off spreadsheets or other platforms, and manage the file month to month. The work is done by Jenny, who holds the QuickBooks Online ProAdvisor certification and is in client files every week.
A file is only as good as the hour it was set up in.
New businesses that want the file right from the first deposit. Owners who have been running on spreadsheets and have outgrown them. Anyone migrating from another platform who does not want to bring three years of bad categories along. And the largest group by far: businesses already on QuickBooks Online whose file was set up by someone who did not stay.
If your review screen has four hundred items in it, or your profit and loss has a line called uncategorized expense with real money in it, that is a setup problem wearing a bookkeeping problem's clothes.
1
Current platform, current file, current chart of accounts, and what actually needs to survive the move.
2
The chart of accounts and the account connections are built first. Data imported into a bad structure is just a faster way to get the same wrong answer.
3
Balances are checked against source statements, not against the old file's own totals.
4
Bank rules written for accuracy, and a short walkthrough so you can find what you need without calling us.
5
Where the engagement continues, we work in the file monthly rather than reviewing it at year end.
QuickBooks Online is the only accounting platform we work in, and QuickBooks Payroll is the only payroll platform we run. That is a deliberate narrowing. A practice spread across five platforms knows a little about each of them, and the file suffers for it.
Yes, and it should be in your name with you as the owner of it. Your accounting file is your business record, and you should never be in a position where leaving a bookkeeper means losing access to it.
Yes. We import prior-period activity where the source records support it and establish verified opening balances where they do not.
It is a certification Intuit issues to bookkeepers and accountants who have passed its QuickBooks Online exams. Jenny holds it. It says she knows the software, which is not the same thing as a CPA license, and we never present it as one.
Usually both. We look first and tell you which part is structural and which part is transaction history, because they are quoted differently.
The structure the whole file sits on, built to match your business.
Chart of Accounts SetupWhen the transactions behind a bad setup need correcting too.
Catch-Up & Cleanup BookkeepingOngoing management once the file is built correctly.
Monthly BookkeepingA consultation with the owners, a straight read on what this would take, and a scope in writing before anything starts.
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